RESUME

Administrative Assistant, Executive Assistant
Personal Assistant, House Manager,
Coordinator, Event Planner

Rosina Pate C.
Houston, Texas 77083

OBJECTIVE:

Administrative Position that offers me an opportunity to use my computer skills, organizational skills, and desire for job excellence in a fast-paced, challenging environment.

COMPUTER SKILLS:

Microsoft Windows 95, 98, 2000, XP Home/ Pro Edition, Microsoft Office Word 2003, Microsoft Office Excel 2003, Microsoft Office Power Point 2003, Microsoft Outlook 98, 2000, 2003, QuickBooks Pro Edition 2004, Internet Explorer, Word Perfect v6.0, Microsoft Word v6.0, ccMail V2.2, Lotus Organizer v.21, Form Flow, OrgPlus v1.0, Extra Login, Mobius Report Distribution, Netscape Navigator v3.0, Netscape Communicator 4.0, MS Excel, Microsoft Schedule, Microsoft Exchange, Omni Page Pro 11.0 Scanner, MS Office.

ADDITIONAL SKILLS:

Dictaphone and Transcribing, experience with various phone systems, scanner, and Typing Speed 75+. Ability to learn new software systems as required.

ADMINISTRATIVE SKILLS:

Served in Support Positions at the Senior and Executive Management level for over twenty (20) years.
Notary Public for the State of Texas since 1980.
Arranged Board of Directors Meetings, Management Meetings, Stockholder Meetings, Conferences, Seminars, Ground
Breaking Ceremonies, Off-site Meetings, Social Functions. Locally and Out-of-State.
Coordinate travel activities: scheduling, air and ground transportation, lodging, meals, tours, program planning and site
inspections - Stateside and Overseas.
Prepare presentations for conferences, seminars, and guest speaking engagements.
Coordinate and scheduling of conference rooms, ensuring proper setup (including ordering meals, procuring audio/visual
equipment, etc.).
Developed filing systems, maintaining records and files.
Screening of incoming phone calls, and processing incoming and outgoing correspondence.
Prepare correspondence, proposals, and presentations.
Compose memos, agendas, coordinate data collection for reports, budget processing.
Compiling data and prepare periodical departmental reports and expense reports.
Timekeeping and reporting of departmental employees hours, vacation schedule.
Interpret company and departmental policies for employees.
Approval, coding of departmental invoices for processing.
Purchase of office supplies  maintain inventory of basics, order other supplies as needed.
Orient and train new receptionists, runners, and household staff.
Direct supervision of clerical employees in a corporate setting and supervision of domestic staff, caterers and contractors.
Maintain various personal accounts for several households, which included accounts payable and receivables.
Organized international trips for alumni groups.
Coordinated and Promoted several Houston-area Ethnic Festivals.


PERSONAL STRENGTHS:

Professional Demeanor
Team Player
Self-Motivated, works well with minimum supervision
Strong interpersonal skills, effective communications skills
Ability to handle confidential material
Ability to prioritize and handle multiple tasks simultaneously in a fast pace environment
Extremely Detailed Oriented
Excellent Problem Solving Skills


WORK HISTORY:

J. B. POINDEXTER & CO., INC.
(January 2006  Present)
Position: Executive Assistant

Providing administrative and secretarial support to the President and Chief Operating Officer of J. B. Poindexter & Co. Responsibilities include: extensive calendaring, reviewing all incoming e-mails, appointment scheduling, coordinating meetings on premises and off-site, making extensive travel arrangements (on-line) Stateside, as well as in Canada. Screening of phone calls, opening all incoming mail, preparing correspondence, composing memos and agendas. Setting up a filing system, maintaining records and files. Periodically assist the Chairman of the Board when his Executive Assistant is out of the office. Running personal errands for the President and his wife.

ACCENT COMPANIES (Employment Agency)
(August 2005  December 2005)
Position: Personal Assistant

Provided assistance to a prominent lady for several months on a contract basis. Responsibilities include: preparing correspondence, both business and personal, screening of phone calls, coordinating special events, running personal errands, extensive travel arrangements (domestic and international), scheduling appointments, maintaining a filing system, purchasing office supplies, coordinating household staff. This position requires multi-tasking skills and strong interpersonal skills.

MARJORIE JESTER MILBY (Individual)
(August 2004  August 2005)
Position: Personal Assistant

Provided assistance to a prominent elderly lady. Responsibilities include: composing and typing routine correspondence, organizing and maintaining a file system, opening and sorting all incoming mail, preparing outgoing mail and correspondence, screening of phone calls, purchasing office supplies, and household items. Planning and coordinating special events, running personal errands for Mrs. Milby, as well as personal shopping. Maintaining personal accounts including accounts payable and receivable, reconciling bank account, and payroll taxes. Supervising domestic staff, caterers and various contractors. Attended a two-month course at Man’s Best Friend, dog obedience training, with owner’s Shar-Pei. This position requires strong interpersonal skills, and multi-tasking skills under strict deadlines.

JANE D. OWEN (Individual)
(May 2003  April 2004)
Position: Personal Assistant

Provided assistance to a prominent lady with extensive and diverse business, personal and social interests, in Houston, and in the Northeast. Responsibilities included: opening and distributing all incoming and outgoing correspondence, screening of phone calls, setting up filing system, maintaining records and files, coordinating travel activities. Periodically would travel with Ms. Owen and provided assistance at her various properties. Maintained personal accounts for several households, which included accounts payable and receivable. Purchased supplies for the household and personal offices. Direct supervision of domestic staff, caterers, and contractors. Worked with the Building Contractor to oversee the complete build-out of a 3,000 square foot office for personal needs and Ms. Owen’s environmental charitable organization. Tasks included researching and obtaining a telephone system, DSL, purchase of office furniture and setting-up the entire office space (This project was started in August ’03 and completed April ’04).


KINDER MORGAN, INC. (Natural Gas Pipeline Company of America)
(July 1997  May 2003)
Position: Administrative Coordinator

Provided administrative and secretarial support to the Executive Director and four additional directors of Business Development and the Vice President of the System Design Group. Responsibilities included: opening and distributing all incoming and outgoing correspondence, and screening of phone calls. Setting up filing system, maintaining records and files. Preparing correspondence, proposals, presentations and reports, composing memos, agendas, coordinate data collection for reports, and budget processing. Approval of departmental invoices and coding. Maintaining calendars and appointment scheduling; coordinate meetings, travel arrangements and expense reports for the entire department; ordering of office supplies. Overtime required on a periodic basis.


PATE PLANNERS
(1995  1997)
Position: Self-Employed / Conference Coordinator

A company specializing in National and International meetings and special event planning.

Planned and organized meetings and special events which included: Corporate Seminars, Luncheons, Dinners, Fund Raising
Events for Charities, Social Organizations, and Ethnic Festivals. Attendance ranged from 10  3000+
Organized a reunion overseas for an alumni group  200+ attendees from throughout the United States and Europe.
Homecoming and extended tour of Germany and Austria - 10 day event.
Organized and managed the 1998 Kaiserslautern American High School Super Reunion which today, still remains the largest
gathering of former students from any Department of Defense overseas school systems. More than 1,300 alumni
participated in this event.
Organized two three-day events, which featured two Austrian/Bavarian bands, Soccer Team from Bavaria, authentic German
foods, arts & crafts. Attracted more than 3,000 people. Event proceeds helped support the Texas Special Olympics and
The Kick Drugs Out-of-America Campaign.


DESTEC ENERGY, INC. (PSE, INC., & Power Systems Engineering, Inc.)
(1980  1995)
Position: Executive Assistant to Albert J. Smith, Jr., Vice Chairman, Director of Destec Energy and the Founder of PSE, Inc. and Power Systems Engineering.

Answer all incoming calls for the Chairman.
Schedule appointments, meetings and monitor the Chairman’s personal calendar.
Arranged Board of Directors Meetings, Management Meetings, Stockholder Meetings, Conferences, Seminars, Ground
Breaking Ceremonies, Off-site Meetings, Social Functions. Stateside and Overseas.
Open and distribute all incoming and outgoing correspondence.
Transcribe or take oral dictation consisting of letters and memorandums.
Coordinate travel activities, registration, air and ground transportation, hotel accommodations; Stateside and Overseas.
Prepare presentations for conferences, seminars, and guest speaking engagements.
Developed filing systems, maintaining records and files.
Compose correspondence, memos, and agendas, coordinate data collection for reports, budget processing.


AFFILIATIONS:

" The Houston Ballet Guild  Committee Member
" The Houston International Festival  Team Leader
" The Houston Livestock Show and Rodeo  Livestock Committee Member
" Kaiserslautern American High School Alumni Association  Founder